HR & Immigration Transaction Assistant

About the role

Assala Gabon, an oil and gas exploration and production company, is looking for an HR Operations and Immigration Assistant. You will support the efficient delivery of HR services and employee support, working with employees, managers and external stakeholders. The role covers administrative support across HR operations, accurate employee records, and immigration, benefits and employee welfare processes.

Key responsibilities

• Respond to employee queries and requests accurately and on time
• Maintain the accuracy, integrity and confidentiality of employee data in HR systems and personnel records
• Support HR processes such as employee benefits, company policies, school assistance, employee loans and HR documentation
• Prepare onboarding documentation, share onboarding packs and explain company policies to new starters
• Coordinate the transport and shipment of employees' personal effects where required
• Assist with immigration and work authorisation processes and ensure compliance with regulations
• Process loan insurance requests, support external loan applications and keep related records
• Keep personnel medical records up to date in line with data protection requirements
• Distribute and transport internal mail and documentation between company locations
• Help plan employee engagement initiatives and corporate events, and support HR projects and continuous improvement

Required profile

• Diploma in Administrative/HR Management, or equivalent qualification in Human Resources, Business Administration or a related field
• At least 2 years of experience in an HR, personnel administration or similar support role
• Fluent in French and English, written and spoken
• Sound knowledge of labour legislation and HR administrative processes
• Good communication, organisational and time-management skills, and ability to adapt to change

Required skills

• Competent PC, desktop and network user
• Microsoft Office products (Word, Excel, PowerPoint, Outlook)